Approved by Board, February, 2024.
By-laws, Policies and other Documents of the Evolutionary Demography Society
January 10, 2024
Contents
By-laws
1. Purpose
2. Society structure and duties
2.1. Membership
2.2. Board
2.2.1. Structure
2.2.2. Duties
2.2.3. Nomination
2.2.4. Main Responsibility
Policies and other documents
1. Annual Meeting Format: interactive and interdisciplinary
2. Diversity, Equity, Inclusion & Justice statement
3. History of meetings
4. Board members
4.1. Current board members
4.2. Former presidents
4.3. Resigned board members
5. Logo of the society
6. IT contacts
By-laws
1. Purpose
The Evolutionary Demography Society, founded in 2013, is a scientific organization dedicated to conceptual integration across disciplines concerned with population processes, especially human demography, population ecology and evolutionary biology. Our aim is to advance understanding of how environmental, ecological, and evolutionary forces shape fertility, mortality and migration schedules in humans and across the tree of life. Our philosophy is that multidisciplinary collaboration not only advances basic science, but also engenders novel strategies for managing biological and societal issues related to populations. We are dedicated to hosting a multidisciplinary, brilliant, interactive, and inspiring annual scientific meeting where a creative exchange of ideas is facilitated and encouraged across diverse disciplines. We bring together early- and late-career researchers, including demographers, biologists, epidemiologists, gerontologists, and sociologists.
2. Society structure and duties
2.1 Members
Any interested scientist, or non-scientist with a reasonable motivation for wanting to join, can become a member. Members subscribe via a contact form on the website that is directed to the Secretary. The Society maintains a membership email list to send information to our members about our annual meeting or other announcements (e.g. conferences, job opportunities) of interest to our community. Members can ask the Secretary to post relevant announcements to the community. Members shall not spam or misuse the mailing list. Members can leave the society and unsubscribe from the mailing list at any time.
2.2. Board
2.2.1. Structure: The Board consists of four officers and up to twenty Members at Large. The officers are President, President-Elect, Past-President and Secretary. Members at Large are meant to represent diverse constituencies, to include geographic, disciplinary and career-stage diversity. Individuals are recruited who are likely to serve the society by becoming officers, by taking the lead in activities of the annual meeting, and/or by engaging in periodic decision-making year-round.
2.2.2 Duties of the Board
2.2.2.a. President:
- organizes and hosts the upcoming annual meeting
- works with President-elect to implement DEIJ policy (see policy documents)
- chairs a live board meeting (with non-present members included through remote technology) during the annual meeting
- has the authority to chair additional board meetings (through remote technology) at other times
- commits to serve at least three years as board member (one year before the meeting as President-Elect, the year of the meeting as President, one year after the meeting as Past-President), to ensure continuity and pass on experience
2.2.2.b. President-elect:
- has the authority to appoint a student board member to one year of service
- works with President to implement DEIJ policy (see policy documents)
2.2.2.c. Past-president:
- organizes a nominating process (including a vote to determine consensus) as needed
- invites new potential recruits (as nominated by the group as a whole) to the Board
- is charged with making sure that the Society maintains its 5-year full slate of future meetings
2.2.2.d. Secretary:
- maintains the Society's membership/mailing list
- posts Society announcements to the members
- vets announcements proposed as posts by the members
- posts approved member-initiated announcements to the members
- communicates with the Board to keep them informed of meetings, votes, and other issues
- takes minutes at Board meetings
- liaises with webmaster and other technical helpers as needed
- compiles and updates the by-laws, policies and associated documents of the society
- commits to serve at least three years
- is charged with orienting a successor secretary
2.2.2.e. Members at Large of the Board:
- board members will be members of the society
- attend annual meetings if possible
- attend remote meetings
- vote on nominations to the Board
- take an active role in decisions
- inform the secretary if they wish to resign from the board
- commits to serve at least three years, though length of service by board members is not pre-determined, it varies by individual engagement
2.2.3. Nominations: Nominations for new Board members are made periodically (at no fixed interval, but especially when current board members resign), primarily by the Board. The Board arrives at a decision about new board members by consensus, which is assayed by a vote of current members.
2.2.4. Main responsibility: The Board’s main responsibility is to ensure the occurrence of an annual interdisciplinary meeting that alternates geographically. To this end, it is committed to maintaining a 5-year window of the projected succession of Presidents and society meetings.
Policies and associated documents
1. Annual Meeting: interactive and interdisciplinary
We meet annually, alternating between Europe and North America with the occasional exception of meeting on a different continent, and aim for 100–150 attendants at our meetings. The board will meet during the annual meeting. The timing of the meeting is at the discretion of the president.
To maximize participation and interactions among researchers, we do not have concurrent sessions. Instead, we have a single session with two kinds of presentations: Invited Keynote Speakers (20 minutes talks plus 5 minutes for questions) and Contributed Lightning Talks (5 minutes plus 3–5 minutes for questions). Keynote speakers and lightning talk speakers include scientists from all stages of their careers and show an appropriate diversity balance (see DEIJ policy).
We aim to offer 2–3 parallel workshops at the end of the meeting which are suggested and led by attendants.
To further facilitate discussions, we aim to provide ample time for breaks, poster sessions, and facilitate poster presentations by hosting them in the break-out space.
We try to accept all reasonable requests for posters and lightning talks but we limit the number of delivered talks to one per person. We want to give ample speaking time to researchers in the early stages of their career and to provide a friendly and inclusive atmosphere. We aim to recognize outstanding contributions of early career scientists with awards (e.g. Best student lightning talk, Best student poster, Best postdoc lightning talk).
We aim for a low registration fee, especially for attendants in early stages of their career. The Society will not make a profit from the fees and other funds, and if possible, leftover funds will be used for future meetings. The president has the right to waive fees for members of the hosting institution, particularly students.
If possible, meeting hosts should consider offering child-minding facilities during the meeting and should also consider sustainability (vegetarian meal options, re-usable or recyclable dishes, recycling of badges, etc.).
The meeting is opened by the president. During the meeting, attending non-members are encouraged to become members. At the closing, the president installs the president-elect as new president.
2. Diversity, Equity, Inclusion & Justice statement
The Evolutionary Demography Society is an international group of scientists who is committed to promoting diversity, equity, inclusion, and justice as guiding principles of the Society. As we work on guidelines for broadening participation within the field of evolutionary demography, each president together with the president-elect, in consultation with the Society’s board, will be in charge of i) developing a robust conference code of conduct and ii) commit to additional efforts that promote DEIJ within the Society (e.g. travel fellowships for under-represented groups, DEIJ workshop training for society members, diverse representation within the board and society members)
3. History of meetings
2013: October 6-10, University of Southern Denmark, Odense, Denmark (James Vaupel)
2014: November 10-12, Stanford University, Palo Alto, California, US (Shripad Tuljapurkar)
2015: October 5-7, CongresCentrum de Werelt, Lunteren, The Netherlands (Hal Caswell)
2016: October 2-5, University of Virginia, Charlottesville, Virginia, US (Deborah Roach)
2018: January 8-10, Domaine Saint Joseph at Sainte-Foy Les Lyon, Lyon, France (Jean-Michel Gaillard)
2019: January 10-12, University of Miami in Coral Gables, Florida, US (Carol Horvitz)
2020: October 6-11, hosted online and in Røros, Norway (Bernt-Erik Saether)
2021-2022: No meeting due to the Pandemic
2023: March 29-31, National Museum of Natural History, Paris, France (Sarah Cubaynes & Samuel Pavard)
4. Board members
4.1. Current board members (10 January 2024)
Lise Aubry, Colorado State University, US
Annette Baudisch, University of Southern Denmark, Odense, Denmark
Hal Caswell, University of Amsterdam, Netherlands
Sarah Cubaynes, École Pratique des Hautes Études, France
Fernando Colchero, Max-Planck-Institut für evolutionäre Anthropologie, Leipzig, Germany
E. Yağmur Erten, University of Jyväskylä, Finland
Jean-Michel Gaillard, University of Lyon and CNRS, France
James Holland Jones, Stanford University, US
Carol Horvitz, University of Miami (Emerita), US
Hanna Kokko, University of Mainz, Mainz, Germany
Samuel Pavard, Muséum national d'histoire naturelle, Paris, France
Hibraim Adán Pérez Mendoza, National Autonomous University of Mexico (UNAM), Mexico
Bernt-Erik Saether, Norwegian University of Science and Technology, Norway
Roberto Salguero-Gomez, University of Oxford, UK
Mary Shenk, Pennsylvania State University, US
Richard Shefferson, University of Tokyo, Japan
Ulrich Steiner, Freie Universität Berlin, Germany
4.2. Former presidents
James Vaupel, University of Southern Denmark, Denmark
Shripad Tuljapurkar, Stanford University, US
Hal Caswell, University of Amsterdam, Netherlands
Deborah Roach, University of Virginia, US
Jean-Michel Gaillard, University of Lyon, France
Carol Horvitz, University of Miami, US
Bernt-Erik Saether, Norwegian University of Science and Technology, Norway
James Holland Jones, Stanford University, US
Sarah Cubaynes, École Pratique des Hautes Études, France
Samuel Pavard, Muséum national d'histoire naturelle, Paris, France
4.3. Resigned board members
Anne Bronkowski
James Carey
Tim Coulson
Raz Davison
Tim Gage
Gari Gene
Tom Kirkwood
Tiffany Knight
Dan Levitis
Xiang-Yi Li Richter
Deborah Roach
Virpi Lummaa
Jessica Metcalf
Daniel Nussey
Fannie Pelletier
Shripad Tuljapurkar
James Vaupel
Rudi Westendorp
5. Logo of the society
Dan Levitis created the logo of the society. The secretary holds both high- and low-resolution versions of the file.
6. IT contacts
Access to website (as of 10 January 2024): Lise Aubry (Colorado State University), Carol Horvitz (University of Miami), E. Yağmur Erten, (University of Jyväskylä, Finland)
Entries/deletions in mailing list: Secretary of the Society, [email protected]
CLICK LINK FOR
THE OLD VERSION
By-laws, Policies and other Documents of the Evolutionary Demography Society
January 10, 2024
Contents
By-laws
1. Purpose
2. Society structure and duties
2.1. Membership
2.2. Board
2.2.1. Structure
2.2.2. Duties
2.2.3. Nomination
2.2.4. Main Responsibility
Policies and other documents
1. Annual Meeting Format: interactive and interdisciplinary
2. Diversity, Equity, Inclusion & Justice statement
3. History of meetings
4. Board members
4.1. Current board members
4.2. Former presidents
4.3. Resigned board members
5. Logo of the society
6. IT contacts
By-laws
1. Purpose
The Evolutionary Demography Society, founded in 2013, is a scientific organization dedicated to conceptual integration across disciplines concerned with population processes, especially human demography, population ecology and evolutionary biology. Our aim is to advance understanding of how environmental, ecological, and evolutionary forces shape fertility, mortality and migration schedules in humans and across the tree of life. Our philosophy is that multidisciplinary collaboration not only advances basic science, but also engenders novel strategies for managing biological and societal issues related to populations. We are dedicated to hosting a multidisciplinary, brilliant, interactive, and inspiring annual scientific meeting where a creative exchange of ideas is facilitated and encouraged across diverse disciplines. We bring together early- and late-career researchers, including demographers, biologists, epidemiologists, gerontologists, and sociologists.
2. Society structure and duties
2.1 Members
Any interested scientist, or non-scientist with a reasonable motivation for wanting to join, can become a member. Members subscribe via a contact form on the website that is directed to the Secretary. The Society maintains a membership email list to send information to our members about our annual meeting or other announcements (e.g. conferences, job opportunities) of interest to our community. Members can ask the Secretary to post relevant announcements to the community. Members shall not spam or misuse the mailing list. Members can leave the society and unsubscribe from the mailing list at any time.
2.2. Board
2.2.1. Structure: The Board consists of four officers and up to twenty Members at Large. The officers are President, President-Elect, Past-President and Secretary. Members at Large are meant to represent diverse constituencies, to include geographic, disciplinary and career-stage diversity. Individuals are recruited who are likely to serve the society by becoming officers, by taking the lead in activities of the annual meeting, and/or by engaging in periodic decision-making year-round.
2.2.2 Duties of the Board
2.2.2.a. President:
- organizes and hosts the upcoming annual meeting
- works with President-elect to implement DEIJ policy (see policy documents)
- chairs a live board meeting (with non-present members included through remote technology) during the annual meeting
- has the authority to chair additional board meetings (through remote technology) at other times
- commits to serve at least three years as board member (one year before the meeting as President-Elect, the year of the meeting as President, one year after the meeting as Past-President), to ensure continuity and pass on experience
2.2.2.b. President-elect:
- has the authority to appoint a student board member to one year of service
- works with President to implement DEIJ policy (see policy documents)
2.2.2.c. Past-president:
- organizes a nominating process (including a vote to determine consensus) as needed
- invites new potential recruits (as nominated by the group as a whole) to the Board
- is charged with making sure that the Society maintains its 5-year full slate of future meetings
2.2.2.d. Secretary:
- maintains the Society's membership/mailing list
- posts Society announcements to the members
- vets announcements proposed as posts by the members
- posts approved member-initiated announcements to the members
- communicates with the Board to keep them informed of meetings, votes, and other issues
- takes minutes at Board meetings
- liaises with webmaster and other technical helpers as needed
- compiles and updates the by-laws, policies and associated documents of the society
- commits to serve at least three years
- is charged with orienting a successor secretary
2.2.2.e. Members at Large of the Board:
- board members will be members of the society
- attend annual meetings if possible
- attend remote meetings
- vote on nominations to the Board
- take an active role in decisions
- inform the secretary if they wish to resign from the board
- commits to serve at least three years, though length of service by board members is not pre-determined, it varies by individual engagement
2.2.3. Nominations: Nominations for new Board members are made periodically (at no fixed interval, but especially when current board members resign), primarily by the Board. The Board arrives at a decision about new board members by consensus, which is assayed by a vote of current members.
2.2.4. Main responsibility: The Board’s main responsibility is to ensure the occurrence of an annual interdisciplinary meeting that alternates geographically. To this end, it is committed to maintaining a 5-year window of the projected succession of Presidents and society meetings.
Policies and associated documents
1. Annual Meeting: interactive and interdisciplinary
We meet annually, alternating between Europe and North America with the occasional exception of meeting on a different continent, and aim for 100–150 attendants at our meetings. The board will meet during the annual meeting. The timing of the meeting is at the discretion of the president.
To maximize participation and interactions among researchers, we do not have concurrent sessions. Instead, we have a single session with two kinds of presentations: Invited Keynote Speakers (20 minutes talks plus 5 minutes for questions) and Contributed Lightning Talks (5 minutes plus 3–5 minutes for questions). Keynote speakers and lightning talk speakers include scientists from all stages of their careers and show an appropriate diversity balance (see DEIJ policy).
We aim to offer 2–3 parallel workshops at the end of the meeting which are suggested and led by attendants.
To further facilitate discussions, we aim to provide ample time for breaks, poster sessions, and facilitate poster presentations by hosting them in the break-out space.
We try to accept all reasonable requests for posters and lightning talks but we limit the number of delivered talks to one per person. We want to give ample speaking time to researchers in the early stages of their career and to provide a friendly and inclusive atmosphere. We aim to recognize outstanding contributions of early career scientists with awards (e.g. Best student lightning talk, Best student poster, Best postdoc lightning talk).
We aim for a low registration fee, especially for attendants in early stages of their career. The Society will not make a profit from the fees and other funds, and if possible, leftover funds will be used for future meetings. The president has the right to waive fees for members of the hosting institution, particularly students.
If possible, meeting hosts should consider offering child-minding facilities during the meeting and should also consider sustainability (vegetarian meal options, re-usable or recyclable dishes, recycling of badges, etc.).
The meeting is opened by the president. During the meeting, attending non-members are encouraged to become members. At the closing, the president installs the president-elect as new president.
2. Diversity, Equity, Inclusion & Justice statement
The Evolutionary Demography Society is an international group of scientists who is committed to promoting diversity, equity, inclusion, and justice as guiding principles of the Society. As we work on guidelines for broadening participation within the field of evolutionary demography, each president together with the president-elect, in consultation with the Society’s board, will be in charge of i) developing a robust conference code of conduct and ii) commit to additional efforts that promote DEIJ within the Society (e.g. travel fellowships for under-represented groups, DEIJ workshop training for society members, diverse representation within the board and society members)
3. History of meetings
2013: October 6-10, University of Southern Denmark, Odense, Denmark (James Vaupel)
2014: November 10-12, Stanford University, Palo Alto, California, US (Shripad Tuljapurkar)
2015: October 5-7, CongresCentrum de Werelt, Lunteren, The Netherlands (Hal Caswell)
2016: October 2-5, University of Virginia, Charlottesville, Virginia, US (Deborah Roach)
2018: January 8-10, Domaine Saint Joseph at Sainte-Foy Les Lyon, Lyon, France (Jean-Michel Gaillard)
2019: January 10-12, University of Miami in Coral Gables, Florida, US (Carol Horvitz)
2020: October 6-11, hosted online and in Røros, Norway (Bernt-Erik Saether)
2021-2022: No meeting due to the Pandemic
2023: March 29-31, National Museum of Natural History, Paris, France (Sarah Cubaynes & Samuel Pavard)
4. Board members
4.1. Current board members (10 January 2024)
Lise Aubry, Colorado State University, US
Annette Baudisch, University of Southern Denmark, Odense, Denmark
Hal Caswell, University of Amsterdam, Netherlands
Sarah Cubaynes, École Pratique des Hautes Études, France
Fernando Colchero, Max-Planck-Institut für evolutionäre Anthropologie, Leipzig, Germany
E. Yağmur Erten, University of Jyväskylä, Finland
Jean-Michel Gaillard, University of Lyon and CNRS, France
James Holland Jones, Stanford University, US
Carol Horvitz, University of Miami (Emerita), US
Hanna Kokko, University of Mainz, Mainz, Germany
Samuel Pavard, Muséum national d'histoire naturelle, Paris, France
Hibraim Adán Pérez Mendoza, National Autonomous University of Mexico (UNAM), Mexico
Bernt-Erik Saether, Norwegian University of Science and Technology, Norway
Roberto Salguero-Gomez, University of Oxford, UK
Mary Shenk, Pennsylvania State University, US
Richard Shefferson, University of Tokyo, Japan
Ulrich Steiner, Freie Universität Berlin, Germany
4.2. Former presidents
James Vaupel, University of Southern Denmark, Denmark
Shripad Tuljapurkar, Stanford University, US
Hal Caswell, University of Amsterdam, Netherlands
Deborah Roach, University of Virginia, US
Jean-Michel Gaillard, University of Lyon, France
Carol Horvitz, University of Miami, US
Bernt-Erik Saether, Norwegian University of Science and Technology, Norway
James Holland Jones, Stanford University, US
Sarah Cubaynes, École Pratique des Hautes Études, France
Samuel Pavard, Muséum national d'histoire naturelle, Paris, France
4.3. Resigned board members
Anne Bronkowski
James Carey
Tim Coulson
Raz Davison
Tim Gage
Gari Gene
Tom Kirkwood
Tiffany Knight
Dan Levitis
Xiang-Yi Li Richter
Deborah Roach
Virpi Lummaa
Jessica Metcalf
Daniel Nussey
Fannie Pelletier
Shripad Tuljapurkar
James Vaupel
Rudi Westendorp
5. Logo of the society
Dan Levitis created the logo of the society. The secretary holds both high- and low-resolution versions of the file.
6. IT contacts
Access to website (as of 10 January 2024): Lise Aubry (Colorado State University), Carol Horvitz (University of Miami), E. Yağmur Erten, (University of Jyväskylä, Finland)
Entries/deletions in mailing list: Secretary of the Society, [email protected]
CLICK LINK FOR
THE OLD VERSION